One of the things I love about running a small business is the ability to move quickly.
Decisions are not bogged down by management. In fact, most actions take place with stakeholders meeting around a table.
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However, when your business goes beyond this arrangement, a problem can arise. You need constant, reliable, and secure communication with others in your company to ensure successful growth. You need an intranet.
An Online Intranet Software is similar to a website in that it uses Internet protocols, but it is a company’s proprietary internal network. (An “Extranet” is also an internal or private website, but access extends to designated customers, partners, and/or others.)
Most large companies use intranets. Information distribution is a daunting task when you have 10,000 employees or more. Intranets can help cure this headache.
Your business may not have close to 10,000 employees. But I can give you three main reasons why your small business should invest in an intranet:
- Communication suffers when dealing with multiple people Even a very small company has communication problems. Most people find out what’s going on when they gossip around the coffee maker. The story changes as it spreads, leading to misguided and disgruntled employees. If you have telecommuters, remote workers, employees who travel a lot, or a “virtual” company, the problem of communication becomes more challenging.
For a company to be successful, everyone must understand its purpose. Neither long-term nor short-term goals should be limited to senior management meetings.
The intranet software is the perfect place to publish weekly reports, memos, and goals. This way, everyone can keep up.
Even companies with few employees can benefit from intranets software, where Agilityportal.io provides you the best intranet solutions for our business and company. Even if you don’t have anyone working remotely, your salespeople or consultants aren’t always in the office.
Let’s look at a typical business scenario. Your three salespeople must come up with a presentation on sales growth for the next fiscal year.
They enter the conference room, eat pizza, drink coffee, and chat for hours. The first meeting turned into a three-hour brainstorming session. The second session begins with reviewing the best ideas from the first session. Participants discuss why they will or will not work. By the third or fourth meeting, they had some clear recommendations.
The process can be improved by using the intranet’s software discussion board a few days before the meeting. Ideas can be discussed in advance. Attendees could have been more focused on the sales meeting.
- Time is money Intranet allows you to publish key information for all employees to see. Even posting HR information is valuable. One of my employees said that his former office staff used to spend 45 minutes trying to find out if a public holiday was paid. The HR manager is gone, and no one else knows.
Posting a calendar, company policies, and benefits is a great place to start. They reduce wasted time. But the interactivity of the intranet means it can be used for more basic information.
You can save time (and paper) with interactive forms. Vacation requests, supply orders, benefit changes, and more can be processed quickly and efficiently.